Time Tracking
Track Time Effectively. The essence of time tracking is to reduce labour costs, increase compliance and employee productivity. Doing things efficiently is the only path.
Track Time on Any Device
Whether in the office or on the go, our web and mobile app is the fastest and most convenient way to track your time on specific client's projects. XperienceHR mobile app lets you easily request sick time, vacation time, and PTO.
Your requests are immediately recorded in the system and a notification is sent to your manager for approval. The manager can approve or deny the request right away on their mobile app, an ideal for remote time tracking. Mass approval feature speeds up the process.
Timesheets and More
Whether you need to track your activities and tasks day by day, week by week or you want it fully automated, XperienceHR with online timesheets has you covered. Our daily and weekly Timesheets are now accompanied by Team Timesheet which allows you to track time for your entire team.
If you feel that tracking same tasks on same projects takes too much of your employees’ time, then Exception-based Time Tracking is the solution for your company. On top of that, every method of Time Tracking in XperienceHR comes in two options: Chronological using Start/Stop buttons for the exact timing and Duration simply indicating the number of hours. The choice is yours.
Employee Feedback
In most countries keeping employee time and attendance records is a must. A monthly feedback review is not. An inbuilt performance feature within the regular timesheet eliminates opening a different app as both tasks are done on a single page.
This keeps a 2-way communication open and allows you to make any adjustments swiftly to keep your employees happy and engaged.
Exception-based Time Tracking
Fully automated Time Tracking method which relieves your employees from the burden of tracking their hours. XperienceHR allows you to create custom Work Calendars so that Exception-based Time Tracking will work even for employees with irregular work schedules.
This option automatically generates worked hours in a form of monthly timesheets. The Time Offs are submitted to compensate for hours not worked. This so-called Negative Attendance is ideal for companies with a work culture of trust and honesty.
Timesheet Locking and Approvals
Create your organization’s hierarchy of employees, line managers and project managers. In a matter of minutes you can flexibly configure the settings. Choose a standard “employee submit – manager approve – HR close” process or a 4-step approval adding a project manager OK into the process as well. Timesheet locking makes sure the historical data and reports are not tampered with.
Notifications and Reminders
Turning reminders on significantly increases the employee time tracking compliance and helps to achieve an accurate on-time payroll schedule. XperienceHR comes with a set of fully customizable reminders to perform different time tracking related tasks, from logging hours, submitting timesheets and approving the time off or a timesheet. Reminders are precisely targeted at employees with a certain responsibility and are sent only if was not done.
Time Tracking of Project Hours at Tasks Level
Time Tracking module breaks the daily activities down to even more detail, to the task level. In Configuration, you can simply turn on the option Task Time Tracking and define your default tasks.
Permissions and Restrictions
Each employee is assigned a user role position within the organizational structure and the project(s) team. A company can set what features or reports employees can use, what projects they can log the work to, what paid time off they can request, who can access what settings, who can monitor the project status and reports, plus what part of the company time off calendar they have access to and much more.
Expense Tracking
This feature allows you to track company or project expenses very accurately. Breaking expenses down into custom categories and time periods, expense reports are always at your fingertips. Client expenses flow to the project tracking accurately calculates project profit and can be instantly billed to the client. Expense tracking comes with the approval and reimbursement process. All data is possible to have exported.
Single Sign-On
XperienceHR gives you the option to use a Single Sign-On (SSO) feature. Implementing SSO in your company will have many benefits including enhanced security, faster login protocol and reduced costs to your IT department due to a lower number of password related problems.
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